The answer to the question mentioned above can be as many as a Medical Record Abstractor,
a Clinical Data Analyst, a Clinical Data Manager, and the list go on.
Now, you may have some questions that supposedly can be as follows:
• What is meant by a Medical record analyst or by a Clinical data abstractor?
• What are their respective roles and responsibilities that interrelate or maybe distinguishes
them from each other.
1. Data extraction:
He does all the observations as to where he can get all the information, then retrieves that information, interprets that data, and finally presents them in the most suitable ways.
2. Processing information:
Here, he is supposed to compile, code, and classify those medical records followed by processing them, i.e., calculating, verifying, and sorting the information and reviewing it for accuracy and completeness. These reports, when processed, are sent to the management for review.
3. Recording or Documenting Information
Here, they are required to enter data for processing, and not just that; they are also sometimes required to transcribe audio data into a written and electronic version.
4. Computer Use in Information Processing
A record analyst almost always uses computer hardware and software in order to accomplish his task. Also, Electronic Healthcare Records have become common amongst all healthcare organizations. It has helped digitize medical charting for the professionals who can now access patients’ histories and charts.
It is further classified as per its usage.
a) one that retrieves patient’s personal information
b) for scheduling purposes which serves convenience to the native
c) billing and payment purposes
d) for prescribing purposes
• This software also helps the record analyst weigh the accuracy of the information contained in the records.
• An analyst can also facilitate the delivery of services through a computer
• the data interpreted by the EHR systems simplify information for both the doctor and the patient.
5. Organize, Plan, and Prioritize Work
6. Communication with Team Members
A medical reports analyst needs to provide and simultaneously receive feedback from their supervisors, colleagues, and subordinates. This will improve data handling in
the system and induce cooperation and eventually enhance efficiency. These feedback providers don’t have somebody from the organization, but it can be anyone
worth taking feedback from.
7. Evaluating Information
The information obtained has to be in line with the standards of the healthcare organization. The analyst also should be able to realize the reasons why such results
have been obtained.
8. Training and teaching
The analyst can teach and guide his team, which will enhance coordination amongst them. Now that we are done with the responsibilities carried out by the analyst let’s shift our interest
as to what it takes to become a medical record analyst.
You need to be extensively trained if you are interested in this career. You can start the preparation to become one by securing a degree from some professional school which will most likely teach you about medical office procedures, medical record technology, and medical coding.
- You got to be good with details, information, and numbers, and being good with computers and software technologies will give you an edge over others. And along with that, you also have time-management skills and strong communication, which are not even qualities worth mentioning as they have become so cliched and have turned into a ‘must.’
- Certification in health information technology, certified documentation improvement, and data analyst will help you get through the competition. If you are good at teamwork, as mentioned above, it will also work in your favor. And yes, most importantly, you should be well-acquainted with Electronic Health Records systems
Table of Contents
Clinical Data Abstraction:
What is meant by clinical data abstraction?
It refers to the process involving the identification and capturing of the clinical data elements. Here
abstraction relates to the collection of information in line with administrative coding function,
enhancement in quality, registration functions, and clinical research.
Who is a Clinical Data Abstractor?
He does all the necessary locating and retrieving the information from medical reports obtained by the Medical Data Analyst. Not only he collects it but also does the further modification for presentation purpose.
What are his roles and responsibilities?
- Prioritizing and processing requests
It basically requires you to cross-check the information obtained from the requestor so that it
remains coherent to the information provided in the medical report and hence ensuring
2. Extracting the required information
The patient or his representative may like to include data, and this data can be retrieved by the abstractor, which will be documented further.
3. Documenting the fulfillment of the request
It is required as it ensures efficient processing. Also, mentioning the resources that are required and sharing ideas will facilitate the realization of recommended improvements.
Billing and collecting payment He is expected to collect necessary payments from a requestor and, in cases of delay or neglect, may remind the requestor in relevant ways.
What does it take to become a clinical data abstractor?
- He should have expertise in medical terminology and be utterly familiar with medical procedures to a decent extent.
- He should not only be detail-oriented but should also be able to deal with loads of information
- He should work in accordance with the organization.
- He should be able to do multi-tasking that too on a daily basis.
- Sometimes, he might have to deal with irrational requestors, which he should remain patient with.
- He should also have good communication skills, time-management skills and should be good at both individual and teamwork.
What is a Clinical Data Analyst?
- He is somebody who is both a medical record analyst as well as a clinical data abstractor. Just the way a medical report analyst does undertake all the responsibilities to retrieve information from the most relevant sources, interpreting those data, compiling, analyzing, and processing is followed by an evaluation to make sure there is no error in the information along with consisting of everything necessary.
- He also interprets the data either statistically or pictorially, which makes it even more accessible to be understood. He is also supposed to analyze data trends and prophesy that may benefit the organization as a whole.
What are his roles and responsibilities?
- Data Extraction: Involves retrieving of information from the most relevant of sources
- Processing information
- Recording or Documenting Information
- Computer Use in Information Processing
- Organize, Plan, and Prioritize Work
- Communication with Team Members
- Evaluating Information
- Training and Teaching
- Prioritizing and processing requests
- Extracting the required information
- Documenting the fulfillment of the request
- Billing and collecting payment
What does it take to become a clinical data analyst?
The degree, either a bachelor’s or master’s, will focus on life sciences, computer science, or some health-related field. He should have decent written and verbal communication. Along with that, he should also have all those qualities and skills that one may expect in a medical report analyst and a clinical data abstractor.
Common profession among clinical data abstractor and medical record analyst
No doubt both need an ample amount of effort and dedication. So here we have listed out some of the commonalities between them.
Data Entry job: Both of these professions require extraction of data and along with a lot of
Clerk: Of course, these kinds of jobs need fundamental computer knowledge. Hence it would right
union of both professions.
Secretaries: Indeed, both professionals need a high degree of management skills. Organizing, then planning, and then Prioritizing Work.
Typist: typing is paramount for both the professional as both require a lot of data to be recorded or document information. Hence it would be a great union of both skillsets.
Receptionist: Answering all relevant queries and providing all information to customers is a must that comes as a company’s priority to maintain trust and credibility. So it would be great for both professionals as they are well communicators and know how to deal with customers. Administrative management: dealing with tons of work needs top-notch administrative skills. Hence these both professionals fill this much-needed skill to bring efficient administrative management.
Economic and accounting: Extracting the required information and billing is also a fingertips skill for these professionals. Hence it would also be an excellent match for both professionals.
Though all the jobs which exist have their individual importance but Clinical data abstractor and Medical record analyst both share a lot in common as mentioned above so, therefore we can easily combine the two and probably term it as “Clinical data analyst” which can altogether do the job of both Clinical data abstractor and Medical record analyst.